Project Manager

Apply for this role

Project Manager

Apply for this role

The Project Manager’s function at Wray Ward will be to seamlessly lead teams in the successful delivery of a project.

A Project Manager is expected to meet clients’ needs on time and on budget while managing agency resources to achieve the best workflow and greatest efficiency. This includes identifying the right people, in the right place, at the right time, enabling the agency to produce great work. A Project Manager is accountable for delivering projects as efficiently as possible to maximize (1) direct internal/external relationships and (2) agency profitability, along with defined success for our clients.

Essential Duties and Responsibilities:

  • Manage multi-faceted projects/campaigns and clients
  • Ensure that proper forecasting – budgetary and resourcing - is being done for all projects on assigned account/s
  • Organize, manage, prioritize and be accountable for workflow from creative development through delivery of materials to client, vendor, etc. (Negotiate/communicate with the creative, account management and production team members every step of the way)
  • Oversee creation of detailed timing plans (from creative development through delivery) and manage timing plan/s throughout the life of each project
  • Works directly with client to maintain project momentum and deliverables
  • Work with agency Creative Resource Manager to manage and plan creative resources
  • Create and manage Scopes of Work (SOWs) and production/OOP estimates and work closely with Account Lead in managing budgets
  • Report resource utilization rates and profitability to Account Lead
  • Develop, manage and enforce a rigorous approvals process (from creative development through production phases of each project)
  • Coordinate with production staff throughout the creative development process
  • Engage in risk assessment and prepare recommend solutions
  • Keep detailed records of the life of a project and share information as necessary
  • Ensure that agreed-upon Agency workflow/process is followed
  • Add projects to and maintain the current status of projects via weekly status reports
  • Attend and participate actively in all necessary agency and client status meetings weekly
  • Work as liaison/communications hub between all Agency team members and agency partners who may touch an assigned account/project Set up and run all necessary key touch-point meetings in the process

Communication Skills:

  • Clear written and verbal presentation skills and style
  • Ability to manage people and projects smoothly and efficiently
  • Able to communicate in a clear, coherent and professional manner

 Leadership Responsibilities:

  • Nice way of working with people, team player
  • Self-starter who goes above and beyond on tasks
  • Shows ability to manage and lead a room/team 

Client Relationships:

  • Responsible for day-to-day client project management 
  • Keeps Account Lead in the loop so that they can manage the overall client relationship and account growth

Qualifications: 

  • Three to five years of project management and/or account management experience –Agency experience preferred
  • Basic understanding of all production disciplines: print, digital, broadcast (multi-media) and live events production, public relations and social media marketing
  • Self-motivated, quick and assertive
  • Extremely detailed oriented and organized
  • Exceptional time management skills
  • Good writing and communication skills
  • Cool, calm, and collaborative
  • Proficient in MS Office applications

This job description serves as an overall summary of responsibilities for the position outlined. Please note it is subject to change with specific expectations associated with the position.

Candidates must possess authorization to work in the United States, as it is not the practice of Wray Ward to sponsor individuals for work visas. Wray Ward participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States.

Wray Ward is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Culture Alignment

At Wray Ward, we firmly believe that internal and client relationships are a key to our success. Certain attitudes define how we work and are important in what we seek for our culture and mission. Key Agency attitudes are: